Here are some time blocking tips from the time management coaching I do:
•Block off “chunks” of time on your daily calendar. Use different colors for different tasks.
•During this time chunk, ONLY focus on the task in front of you. Put away all other distractions, for ex. minimize checking your phone. I also tend to use music as a way to focus during each segment.
•Make sure the time chunk is reasonable according to your own ability to do that one task. For instance, personally, I can only focus on paperwork for two hours at a time so I don’t try to make myself do a four hour segment. Break it up into easier segments if it’s a longer task.
•Space out the time chunks with breaks of nothing in between. The point is to simplify, not overwhelm. It helps to get up, change locations and go outside to get your brain to shift gears.
•Keep the time chunks consistent throughout your week (for example, every Tuesday from 1-3, I write). This will help your brain get ready to do the task the day before.
This system of focusing your brain for consistent segments of time can increase your productivity, get you to focus on the present moment, and allows you to enjoy down time more. For anyone who is stressed out from constant multi-tasking, juggling multiple careers (and/or children), managing a business or working from home, I know how hectic that can feel. Creating structure in my day has made all the difference!
Therapist & Coach. Writer & Professor. Brain Trainer.